Policing Tech SentinelYour data keeps working for the vendor
Agreements often let the vendor keep using agency data, sometimes long after the contract ends.
Contract risk review for police technology
Find out what you agreed to.
Policing Tech Sentinel is web-based software that reviews police technology contracts for risk. Your agency signs in, adds a contract, RFP, or vendor proposal, and gets a plain-language risk report in minutes, checked against your state's procurement law and showing where you are exposed and what to change before you sign or renew.
Built for chiefs, administrators, and municipal attorneys.
The vendor writes the contract. The agency carries the risk.
Every body camera, plate reader, and evidence system comes with a contract drafted to protect the vendor. Agency leaders review it alongside everything else on their plate, often with a council vote already on the calendar.
Targets instead of promises
Performance is described as a goal, with nothing owed to you when the system goes down.
It renews automatically
Automatic renewals and short notice windows can extend a contract before anyone has a chance to review it.
No help on the way out
Changing vendors can mean starting over, with your own records hard to get back.
And now there is AI inside the product
More systems use AI the contract never describes. Who checks that it works, what it learned from, and who pays when it gets something wrong are questions most agreements leave unanswered.
You own the risk. Own the review.
How it works
1
Add the document
Paste in a contract, a solicitation, or a vendor proposal.
2
Choose your state
The review applies your state's public contracting requirements.
3
Get the report
A plain-language risk report your attorney can act on, ready to print and share.
What your agency walks away with
Leverage before you sign
Bring the report to the vendor and negotiate the gaps while you still can.
An award you can defend
Show how each proposal measured up to what your agency asked for.
A record for your governing body
Attach the report to the resolution so your governing body can see the due diligence behind the decision.
Answers when it goes wrong
If the relationship sours, the original review is on file and the gaps were identified.
A report written for the people who have to act on it
A clear verdict. An overall risk rating and score that leadership and your governing body can take in at a glance.
Findings in plain language. What is wrong, why it matters to your agency, and how serious it is.
What to change. Specific corrective language for every gap, so counsel starts from a draft instead of a blank page.
AI and liability, reviewed on their own. Whether the vendor can train its AI on your data, who checks it, and who pays when it's wrong.
Contract Risk ReviewTechnology services agreement
Critical risk
36 gaps found
Vendor can train its AI on your evidence dataHigh
Nothing owed to the agency when the system goes downHigh
Contract renews automatically with 30 days' noticeMedium
Illustration based on a fictional sample contract.
Built for how agencies buy
Contracts, RFPs, and proposals
Review the document at whatever stage you're in, from solicitation to signature.
Your state's procurement law
Findings are checked against the public contracting requirements where your agency operates.
AI and liability
A dedicated look at the AI inside the product and who carries the risk when it fails.
Proposal against the RFP
See what the vendor promised, what it left out, and where its terms differ from what you asked for.
The whole procurement chain
Follow a purchase from solicitation to signed contract and see where protections slipped away.
Every review on record
Reports are saved to your agency's account, searchable, and ready to reprint.
Who uses it
Chiefs and command staffBusiness administratorsPurchasing agentsMunicipal attorneysSheriffs and county agenciesProcurement consultants
Your agency's information stays yours
Only your agency sees its reviews
Each agency's work is kept separate from every other agency's.
Two-step sign-in on every account
A password alone is never enough to get in.
You decide what is kept
Choose whether a copy of the document is saved with the review.
Reviews are a record
The analysis behind a procurement decision is preserved, not deleted.
Never sold or shared
Your documents and reports are not sold or shared with anyone.
Security documentation available
Your IT staff and counsel can request our security documentation.
Where your contract goes during a review
From the moment you choose a file to the moment the AI provider deletes it. This is how Policing Tech Sentinel works today.
Step 1
Your computer
You choose the file. Nothing is sent until you click Run Analysis.
What's keptYour file stays on your computer.
Step 2
Our secure server
Confirms your password and authenticator code, then sends the text over an encrypted connection.
What's keptNo contract text, unless you choose to keep the document.
Step 3
Our AI provider
Reads the text and returns the findings. Under our business agreement, it never trains on your contract.
What's keptA copy for up to 30 days, then deleted automatically.
Step 4
Your agency's account
Your report is saved, and only your agency's users can open it.
What's keptYour report, for as long as your agency has an account.
One AI provider, one trip. Your contract is not sent anywhere else.
Each review also adds an anonymous summary to our statistics, with no agency name and no contract text. Agencies can opt out by emailing support.
Before you sign in: your authenticator
Every account uses two-step sign-in. After your password, you enter a 6-digit code from an authenticator, a free app on your phone. Google Authenticator, Microsoft Authenticator, Authy, and the passwords app built into iPhone all work.
The code changes every 30 seconds, so enter it right away. The first time you sign in, you'll scan a QR code to set it up. It takes about a minute.
First time signing in? Scan with your phone to open the setup guide and the app store links.
Open the setup guideOur AI provider's business terms bar training on customer data without permission, which we have not given. The provider may keep data longer than 30 days where the law requires it, or for up to 2 years if its automated safety systems flag a request as violating its usage policy. A routine contract review is not expected to trigger that. Your IT staff and counsel can request our full security documentation, which names every provider we use.
Contract Exposure Check
Eight questions about a contract your agency has signed or is about to sign. About two minutes. Every "not sure" is something a full review can answer.
Answer based on what you know today
Yes, no, or not sure.
Get your full assessment
See which areas were flagged, print an assessment you can walk around your building, and get a copy by email.
Help us prepare (optional)
A few details make any follow-up conversation shorter. Skip this if you like.
Thank you. Those details were saved.
Every question marked no or not sure can be answered from your contract's actual language. A Policing Tech Sentinel review does that and shows exactly what to change before you sign or renew.
The contract name stays in your browser and is never sent to us.
Reviews are purchased as prepaid credits on a written quote your purchasing office can attach to a purchase order.